Terms of Reference
SJAK/PROC/9/22-23 Road show Event Management
Title: Tender Road show Event management in Kiambu, Embu, Meru, Nyeri
St John Ambulance Kenya with support from Johanniter International Assistance.
Synopsis of the tender Opportunity (Registered firm)
Submission and Evaluation Criteria (Mandatory Eligibility Requirement)
Terms of Reference
1. Background and Rationale.
St John Ambulance is a first aid and health charity organization incorporated in the Republic of Kenya under the St John Ambulance of Kenya Act, Cap. 259 of the Laws of Kenya with mandates to provide emergency medical support to communities promote charitable works aimed at reducing human suffering and provide technical reserves to the medical services of the Government and security agencies of Kenya among other functions.
Road Traffic injuries (RTIs) are among the ten leading causes of death worldwide. They impede the economic wellbeing and macroeconomic performance of Nations, causing more than 1.35million deaths a year and 20-50 million injured or disabled persons, majority of whom are economically active and working population.
In Kenya, about 3,000 road deaths occur annually and cost the country up to Kshs.300 Billion (about 5% of GDP). Statistics from the Department of Civil Registration show that about 6,500 persons die because of road traffic injury every year and many more are injured. Low levels of road safety awareness among road users, increase in motorization without commensurate improvement in road safety strategies and land use planning are other compounding factors.
These losses are tragic hence the urgent need for action to mainstream road safety to improve the situation. There are a number of road safety risk factors that have been found to cause these crashes and injuries. These range from speeding, driver fatigue, drunk driving, inadequacies in driver training and recruitment, road engineering challenges, environmental conditions, low levels of awareness on road safety, vehicle conditions among others.
In view of the above, St john with support from Johanniter International Assistance plans to conduct Road show campaign on Road safety in Kiambu, Embu, Meru and Nyeri counties from
20th -24th November 2022.
1.1. Overall Objective
To create Road safety awareness among the communities living within the prioritized counties.
1.2 Specific Objectives of the road shows event are:
2. Deliverables.
The applicant shall deliver the following:
2.1 Responsibilities of the event manager for the road show
2.2 Responsibilities of St. John:
3.Duration of Assignment.
This is a 9-day assignment, with the assignment break down as below;
4. Qualifications and Experience of Consultant
The consultancy firm must demonstrate experience and expertise as follows:
5.Application requirement.
Professional references: Please provide at least 3 references with full contact details and short write up of previously completed assignments for both event management and evidence for previous tasks in event management
Financial proposal should include costs of the following expenditures:
1. DJ
2. Event MC
3. Security personnel facilitation in each County during the road shows
4. Caravan Hire for the road shows and related costs
5. Branding,
6. Entertainment crew-dancers and actors
7. Brand ambassador-2 persons
8. Permits and licences
Please note St. John Ambulance will not take care of any logistics and personal costs related to this Assignment, the applicant should have this factored in their financial proposal.
6. Evaluation Criteria:
Sub criteria/Description
(i) Consultant Academic and Professional Qualification (30%)
(ii) Consultant Prior Work Experience (25%)
(iii) Methodology/Approach (35%)
Understanding of the terms of reference that includes:
(iv) Language and analytical skills(10%)
Only consultants scoring 75% or above will be invited to participate in the next round of procurement: presentation of technical bids.
N/B There will be no financial negotiations for this TOR, as per The German Federal Ministry for Economic Cooperation and Development (BMZ) guidelines.
Application procedure
Please send in a short but detailed technical and cost proposal with an itemized budget and the proposed timeframe in response to the above scope and intended deliverables to The email submission should have the words ‘’SJAK/PROC/9/22-23 Road show Event Management’’ as the subject line of your email response by 11:59 pm East African Time on 9th November 2022.
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